Resale/Refinance Certificate Request


It is our goal to provide you with the information you require in the most efficient manner possible. Please complete the fields below and either 1) submit online, 2) print and mail to Diamond Realty Management, 790 Watervliet-Shaker Road, Latham, NY  12110-2207, or 3) fax to (518)-785-1476. The fields marked with an asterisk (*) must be completed to process your request.

The customary resale transaction processing fee is $75.00 ($25 reduced rate for refinances). For rush service processing for requests received less than 72 hours before (9:00am on the) closing date, add $25.00.

>>To download a printable copy, click here.

READ BEFORE PROCEEDING! Advance Payment is required to initiate the resale transaction processing service. No processing will begin without payment or guarantee of payment with no exceptions. You can print a copy of this form (see above) and mail it to our office with a check, payable to Diamond Realty Management, or you can provide credit card information in the space provided or you can guarantee our fee be cut from closing proceeds (see below).

IMPORTANT! The following communities require that the purchaser be informed and a signed Prospective Owners Questionnaire must be received before this information can be released. Those communities are Queen Victoria’s Grant, Mallards Pond, Commons of East Greenbush & Franklin Square IV. Contact Customer Service for a copy of this form.

**Please use the Printable Copy (link above) for Faxing or Mailing. Do not fax/mail a copy of the online application.

Note: The requesting party agrees to remit the stated amount and shall be jointly liable with the new owner for any portion unpaid. All outstanding balances, including maintenance services, etc., shall be posted to the association account and become the responsibility of the new owner.

Today's Date*:
Closing Date*: Confirmed:
Transaction Type*: Resale Refinance
Property Address*:
Purchaser(s) Name(s)*:
(Purchaser = Owner if refinance)
Purchaser(s) Mailing Address:
(
ONLY IF new owner will NOT be residing at property)
Requestor's Name*:
Company*:
  Buyer's Attorney Seller's Attorney
Phone*:
Fax*:
E-Mail Address*:
Please send the resale certificate to me via*: First class mail Fax E-mail
 
Please provide the following information regarding the attorney for the other party in this
transaction:
   
Name:
Company:
Phone:
Fax:
   
Credit Card:
Card #:
Name on Card:
Exp. Date:
Billing Address Including Zip:
Authorization Code:
(3 digit code on back of card)

If you would like to cut our fee out of closing proceeds, please fill in your name, your firm’s name and today’s date in the commennts field below.  By completing this section of this form you are guaranteeing to cut the fee due to Diamond Realty Management out of closing proceeds and that you will forward it to our office.

Comments:

Other Document Requests (applicable for all resale & refinance transaction requests, all services must be prepaid):

PUD or Condominium Questionnaires/Certifications (faxed copies cannot be accepted)
FEE: $35.00 - short/standard forms (1-2 pages); $40 - 3 pages +.

ADVANCE PAYMENT is required to initiate the resale transaction processing service.  No processing will begin without payment or guarantee of payment with no exceptions.  You can print a copy of this form (see above) and mail it to our office with a check, payable to Diamond Realty Management, or you can provide credit card information in the space provided or you can guarantee our fee be cut from closing proceeds (see below). 

Separately, the following communities require that the purchaser be informed and a signed Prospective Owners Questionnaire must be received before this information can be released.  Those communities are Queen Victoria’s Grant, Mallards Pond, Commons of East Greenbush.  Contact Customer Service for a copy of this form.

Offering Plan/Declaration of Covenants, Conditions and Restrictions
FEE: $75.00
Insurance Certification (Declaration page copy only)
FEE: $0 - No charge
Homeowner Guide
FEE: $0 - No charge
Current operating/reserve budget
FEE: $5.00
Financial Statement (fiscal year end unless specified)
FEE: $5.00

About our Resale Transaction Processing Services:

On behalf of the Association, as managing agent, Diamond Realty Management administers the affairs of the community. As per the respective agreements with our client communities, our offerings may include financial and administrative services, facilities management and maintenance oversight, as well as architectural control monitoring.

Administrative services, more fully described below, which are necessitated as a result of the sale of a home are not included as part of the association services to it's members nor are included in their association charges.

In accordance with state law, within ten (10) days following written request, a resale transaction statement evidencing the association account status shall be provided. While this statement is the most prominent document delivered during the resale process, there are a variety of administrative activities that comprise the resale transaction procedure. These activities include:

  • Pre and post sale provision of information and support to requesting Realtors, sellers, prospective buyers and purchasers. Provide in-person and telephone information and documentation regarding the community, its services, association budget and dues, standards and restrictions as well as other relevant data. Respond to pre-closing exterior change "permissibility" requests, as submitted.
  • Post sale provision of information and support to requesting appraisers, mortgage lenders, home inspectors and Attorneys. Provide community information and statistical data for completion of required documentation detail forms. Respond to home inspection report variances and provide required information and/or initiate remedial action to facilitate sale.
  • Receipt and completion of Association questionnaires or "PUD" forms from requesting mortgage providing parties to facilitate the loan approval process. Provide overview and detailed community information pertaining to unit count, occupancy percentage, build out history, association services, amenity description, financial account balances, budget and delinquency data, insurance coverage and litigation status. This service provided at additional cost option as required.
  • Research and review association account payment history records and prepare and distribute Resale Transaction Statement to requesting party. Respond to and address pre and at closing discrepancies and difficulties. Respond to priority service requests necessitating rush processing, as required and at premium cost option.
  • Perform accounting procedures to purge old owner accounts and hard copy files. Initiate new owner account information, including association charge generation. Post payments against account balance (if any), etc.
  • Preparation and distribute introductory and orientation information to new owner pertaining to association operations, its services, payment requirements, rules and regulations and other important helpful information.
  • Provide telephone or on-site new owner welcome and acclamation support including review of the introductory information described above and physical property inspection, as appropriate.

We hope this helps clarify the nature of our Resale Transaction Processing services.

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